What you get
- An assistant or document workflow on your own files
- Source limits and a log of every answer
- A named reviewer for anything that costs money if wrong
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An assistant that answers from your own files, and knows when to hand off to you. From $3,000.
Your staff answer the same questions from the same manuals and price lists, or type PDFs into a system by hand. We build the assistant or the document workflow on files you are allowed to use: source limits, a log of every answer, and a named person who reviews anything that would cost money if it were wrong. Scope and price in writing before we start.
For the team that answers the same questions from the same files.
A general chatbot answers from the whole internet and sounds just as sure when it is wrong. What we build reads only your price list, your policies, your manuals, and your calendar, and answers customers and staff from those. When the answer is not in them, it says so and passes the message to a person.
The other half is paperwork. Applications, invoices, orders, and scanned forms that someone types into your system field by field are read into the right fields instead, with the doubtful ones marked, and a person approves the batch.
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Time
Today: the person at the desk stops what they are doing to answer the same twelve questions: hours, prices, whether you take that insurance.
With the assistant: those twelve get answered from your files while your person finishes the job in front of them.
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Cost
Today: a message at 9 PM on a Sunday waits until Monday, or you pay someone to be awake for it.
With the assistant: it gets answered at 9 PM from the same files, with no night shift on the payroll.
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Errors
Today: a quote comes from somebody’s memory of the price list, and the wrong number shows up on the invoice.
With the assistant: the quote comes from the current price list, with the line it came from, so it can be checked in ten seconds.
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Scale
Today: two people handle the messages they can get to, and the rest wait or get lost.
With the assistant: the same two people handle more, because they only touch the ones that need a person.
How we build it, and the limits we put on it.
Two things keep this honest: a person reviews anything that costs money if it is wrong, and the assistant says when it does not know.
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You choose the files it may use
Your price list, your policies, your manuals, your calendar. It answers only from what you approve, and each answer shows the file it came from.
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We set the limits in writing
What it may answer, what it hands to a person, and which tools it is allowed to touch. When the answer is not in your files, it says it does not know instead of inventing one.
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A named person reviews what costs money if wrong
Quotes, refunds, anything legal or medical goes to a person in your office before it goes out. Nothing that could cost you money is sent on the assistant’s word alone.
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Every answer is logged
You can read what it was asked and what it said, and change the files or the limits when something needs fixing.
What this is not
- A chatbot that answers from the open internet
- A promise of a return on investment
- Anything sent out without review where a wrong answer costs money
Pick the jobs that eat your day.
Each one is its own job with its own price, and you can start with one. The first starts from $3,000, scope and price in writing. Start with one job and add the next when the first one pays for itself.
Answers phone calls
Picks up when the line is busy or after hours, answers from your files, and sends the front desk a summary of who called and what they want. Quotes still go to a person.
Books appointments
Offers only the open slots on your real calendar, following your rules for hours, gaps between visits, and who does what. It confirms by text and schedules the reminder.
Answers FAQs from your documents
Answers from the manuals, policies and price lists you approve. Each answer shows the file it came from, and when the answer is not in them, it says so.
Replies on WhatsApp
Answers the 9 PM messages from the same approved sources. Discounts, complaints, or anything it is unsure about go to a person with the whole thread attached.
Runs the steps behind the request
A form or a call becomes a CRM contact, a price from your list, and a draft invoice. Nothing goes out until a person approves it.
Reports what it did
A weekly view of calls answered, bookings made, and what it handed to your staff, taken from the same log that records every answer.
Where it fits.
Put your own business in one of these. No client names and no made-up numbers, just what a normal day looks like once it is running.
A clinic or a shop front desk
Hours, whether you take that insurance, what a first visit costs, whether the part is in stock. The answers already live in a binder and a policy PDF. Now the phone, the website and WhatsApp answer them from that same binder, and the front desk only picks up when somebody asks for a discount or a diagnosis.
A distributor with a long price list
The list changed on Monday and sales quoted from memory on Tuesday. With the assistant reading the current list, every quote carries the product code and the line it came from, and a wrong price on a pallet order stops being a Friday surprise.
A firm that receives intake packets
Applications, invoices and scanned forms arrive as PDFs, someone retypes them field by field, and the typos surface later as somebody else's problem. Now the packet is read into the fields, the doubtful ones are flagged, and one person approves the batch instead of typing it.
A team that cannot find the answer in its own manuals
The answer is in a manual, nobody remembers which one, so everyone asks the one colleague who knows. Staff ask the assistant and get the passage and the file name, and that colleague gets their day back.
From $3,000, scope and price in writing before we build.
An assistant that answers calls or messages keeps costing while it runs.
An assistant or document workflow
from$3,000
- Scope and price in writing before we build
- Your files, your limits, your named reviewer
- A log of every answer
What runs on your accounts
Telephony, the model, and hosting go on your own accounts or are billed at cost, and we estimate them in the quote before you decide.
If a simple rule or a form would do the job, we tell you before you spend anything on AI.
Questions a careful buyer asks.
If yours is not here, ask it in the first email.
Other vendors promise huge returns. What do you promise?
We do not promise a return. We start with one contained case, one that eats your day, and scope it in writing. You judge it on your own numbers: calls answered, hours back, fewer wrong quotes.
Is it safe with my data?
It works only on material you hand over, with limits written down. Which provider is used, and what is stored, is stated in the scope before we build, so you can say no before anything is connected.
Is this just AI hype?
Sometimes the honest answer is yes. That is why we start by asking what takes up your day, and if a simple rule or a form solves it, we tell you and you save the money. AI goes where it earns its place.
What if it answers wrong?
The answers come from your approved files and show their source, so a wrong one is checked in seconds and the file is fixed. Anything that costs money if it is wrong goes to a named person first.
What does it cost to run?
The build starts at $3,000, scope and price in writing. An assistant that answers calls or messages keeps costing while it runs: telephony, the model, and hosting go on your own accounts or are billed at cost, and we estimate them in the quote before you decide.
Do you work in Spanish?
Yes. Esta página en español. The assistant itself can answer in Spanish or English, and so can we.
Which questions eat your day?
Tell us what your staff answer over and over, or what they retype. We reply in one business day with whether AI is the right tool for it, and what it costs.